Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG518 Mapping and Delivery Guide
Manage project procurement

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPMG518 - Manage project procurement
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to undertake procurement in projects. It applies to individuals responsible for managing and leading a project in an organisation, business, or as a consultant. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Determine procurement requirements
  • Identify procurement requirements with input from stakeholders as basis for procurement planning
  • Establish and maintain, within delegated authority, agreed procurement management plan
       
Element: Establish agreed procurement processes
  • Obtain information from suppliers capable of fulfilling procurement requirements
  • Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency
  • Obtain relevant approvals for procurement processes to be used
       
Element: Conduct procurement activities
  • . Identify and act according to probity and project governance constraints
  • . Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives
  • . Solicit vendor responses according to proposal requirements
  • . Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria
  • . Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply
       
Element: Implement and monitor procurement
  • . Implement established procurement management plan and make modifications in line with agreed delegations
  • . Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement
  • . Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met
       
Element: Manage procurement finalisation procedures
  • . Conduct finalisation activities to ensure vendor deliverables meet contracted requirements
  • . Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures
  • . Document lessons learned and recommended improvements for application to future projects
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine procurement requirements

1.1 Identify procurement requirements with input from stakeholders as basis for procurement planning

1.2 Establish and maintain, within delegated authority, agreed procurement management plan

2. Establish agreed procurement processes

2.1 Obtain information from suppliers capable of fulfilling procurement requirements

2.2 Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency

2.3 Obtain relevant approvals for procurement processes to be used

3. Conduct procurement activities

3.1. Identify and act according to probity and project governance constraints

3.2. Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives

3.3. Solicit vendor responses according to proposal requirements

3.4. Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria

3.5. Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply

4. Implement and monitor procurement

4.1. Implement established procurement management plan and make modifications in line with agreed delegations

4.2. Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement

4.3. Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met

5. Manage procurement finalisation procedures

5.1. Conduct finalisation activities to ensure vendor deliverables meet contracted requirements

5.2. Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures

5.3. Document lessons learned and recommended improvements for application to future projects

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine procurement requirements

1.1 Identify procurement requirements with input from stakeholders as basis for procurement planning

1.2 Establish and maintain, within delegated authority, agreed procurement management plan

2. Establish agreed procurement processes

2.1 Obtain information from suppliers capable of fulfilling procurement requirements

2.2 Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency

2.3 Obtain relevant approvals for procurement processes to be used

3. Conduct procurement activities

3.1. Identify and act according to probity and project governance constraints

3.2. Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives

3.3. Solicit vendor responses according to proposal requirements

3.4. Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria

3.5. Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply

4. Implement and monitor procurement

4.1. Implement established procurement management plan and make modifications in line with agreed delegations

4.2. Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement

4.3. Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met

5. Manage procurement finalisation procedures

5.1. Conduct finalisation activities to ensure vendor deliverables meet contracted requirements

5.2. Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures

5.3. Document lessons learned and recommended improvements for application to future projects

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify procurement requirements with input from stakeholders as basis for procurement planning 
Establish and maintain, within delegated authority, agreed procurement management plan 
Obtain information from suppliers capable of fulfilling procurement requirements 
Determine or adopt established selection processes and selection criteria, and communicate to vendors to ensure transparency 
Obtain relevant approvals for procurement processes to be used 
. Identify and act according to probity and project governance constraints 
. Communicate agreed proposals and/or specifications to prospective vendors to ensure clarity of understanding of project objectives 
. Solicit vendor responses according to proposal requirements 
. Evaluate responses and select preferred vendors according to current legal requirements and agreed selection criteria 
. Negotiate with preferred contractor or supplier, to agree on terms and conditions of supply 
. Implement established procurement management plan and make modifications in line with agreed delegations 
. Review progress and manage agreed variations to ensure timely completion of tasks and resolution of conflict within the legal framework of the supply agreement 
. Identify and report procurement management issues and implement agreed remedial actions to ensure project objectives are met 
. Conduct finalisation activities to ensure vendor deliverables meet contracted requirements 
. Review project outcomes using available procurement records and information to determine effectiveness of procurement processes and procedures 
. Document lessons learned and recommended improvements for application to future projects 

Forms

Assessment Cover Sheet

BSBPMG518 - Manage project procurement
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG518 - Manage project procurement

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: